Corporate & Special Event Planning

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Let’s get started!

We suggest scheduling a consultation to discuss your plans in detail, following your consultation you will receive an itemized price quote via email for you to review. Consultations are by appointment only and are complimentary.

Everything will be coordinated with your unique style in mind along with your choice of colors .As planning progresses you are allowed (5) free 30 min.Consultations and unlimited e-mailing along the way.

 

Event decorating services

Reception Only:

  • Assistance with color scheme and theme choices
  • Unlimited emailing
  • Custom table scape and designs
  • Setup/breakdown
  • Cake/dessert table (specialty linens, arrangements, display stands)
  • Head table/panelists etc (specialty linens, arrangements, centerpieces)
  • Buffet and Food Stations (arrangements and centerpieces)
  • Guest tables (centerpieces and arrangements)
  • Table runners
  • Plate Chargers(optional)
  • Cloth Napkins
  • Table signage (numbers etc.)
  • Backdrop behind head table
  • Gift Table (special linen)
  • Card box etc.

 

Pricing according to guest count:

The Dainty:

20-50 guests

$525.00

The Classic:

50-150 guests

$875.00

The Fancy:

150-250 guests

$1,350.00

The Elaborate

300-400 guests

$1,675.00

 

Ala-Carte Services: Require an estimate                           

  • Table Linens
  • Chair Covers
  • Glassware
  • Plates & Utensils
  • Specialty Floral arrangements
  • Floral Arch
  • Throne/specialty Chairs
  • Green Wall/other special walls
  • Photo booth
  • Custom Signage
  • Seating Chart
  • Chair Sashes
  • Floral
  • Room up lighting
  • Stationery (menu/thank you cards)
  • Party favors
  • Specialty bars (cotton candy, ice cream, coffee etc.)
  • Organic Balloon Arrangements

 

Planning Services: only, decorations not included

For all inclusive planning services please review the following items below…

 Getting Started:

ALL CLIENTS MUST ENGAGE IN A COMPLIMENTARY CONSULTATION!

  • Consultation: Free 45 min session
  • Discuss VEKC services
  • Discuss your event goals
  • Identify services needed
  • VEKC offer a proposal by email: (include an itemized list of pricing and services)
  • Client accept, decline or negotiate proposal
  • UNLIMITED EMAILING

 

Planning Session 1: Start ASAP or 1 year out from event

  • Discuss proposal/ contract
  • Discuss event budget
  • Secure deposit and sign contract
  • Discuss and complete Scope of planning for event
  • Venue Selection
  • Create timeline for completions
  • Design event portfolio and brochure

 

Planning Session 2: at-least 6 mos.-1 year before event

  • Timeline Check-list (revisit)
  • Vendors (book, secure deposits, go over contracts, finalize services from each vendor)
  • Venue walk through (have questions prepared)
  • Floor plan design
  • Revisit budget

 

Planning Session 3: 3 months before event

  • Timeline Checklist (revisit)
  • Vendors (make changes with orders if needed, make payments, finalize day of arrival and setup time, needs for their arrival;outlets, tables, carts, etc.)
  • Revisit budget

 

Planning Session 4: 2 months before event

  • Timeline Checklist (revisit)
  • Revisit budget

 

Planning Session 5: 30 days before event

  • Timeline Checklist (finalize all things on list)
  • Finalize all plans with vendors
  • Final Venue walk through and check list
  • Sign all contracts, secure all license, confirm any supply rentals etc.
  • FINALIZE ALL PAYMENTS
  • CLOSE BUDGET
  • Final discussions about event

 

Event Planning Pricing

The Dainty:

20-50 guests

$650.00

The Classic:

50-150 guests

$850.00

The Fancy:

150-250 guests

$1,150.00

The Elaborate:

300-400 guests

$1,450.00

 

Event Planning Services and Pricing: Ala Carte

  • Budget Planning- $60 an hour or (3 hours for $240)
  • Event Decor/research, plan, execute- $125 an hour (6 hours including the day of execution $1,000.00)
  • Event Management (oversee all event operations prior to event and day of)- $125 an hour or 8hours $1,000
  • Guestlist Management- 5 hours $200
  • Vendor Referral (research, connection, details)- 4 hours $75
  • Vendor management (research, booking, contract management, arrival time coordination- 10% of total, for each vendor booked with client
  • Venue Selection/ Resource (setup viewings, discuss contract dets., book, manage contract changes and payments- 4 hours $150
  • Event Design(design selection, design finalization, design concepts, design management day of)- $60 an hour or (5 hours in planning and 5 hours on day of $500)
  • Day of Planning- $500 flat rate for guest list up to 150/ each 100 guests add $200
  • Event Assistant- $50 an hour
  • Event Marketing- $25 an hour
  • Event marketing design- 10% of designer fee
  • Marketing design concept and development- $125 (3) hours

 

Day of Event Planning Services:

Vivid Events KC is your A to Z event planning company offering “Day of” Event Planning and Coordinating services for all event types! Sometimes you have everything all planned out, but need someone to execute on the DAY OF YOUR EVENT!

– 1 to 4 planning consultations (checklist, assignments etc.)

– Unlimited emailing

– Vendor coordination

– Day of minor setup (assist assigned vendors)

– Assist all vendors with setup and organization

– Event attendee

– Run errands the day of

– Last minute problem solving of visual concept and organization changes for floor plans/etc.

– Organize bridal party for processional

– Guest check in, RSVP list coordination, seating charts

 

Pricing:

$125.00 Per hour

Additional offers:

Pre/Post Event SERVICES: 

For up to 50 guests $900.00 + 20%off= $720.00

***Same services above, but at another location: decorations, cutlery and dessert bar***20% OFF TOTAL WHEN YOU BOOK ANY OF OUR DECORATING, PLANNING AND BRIDAL SERVICES! 

***Pricing includes venue space, decorations, cutlery and dessert bar*** at our venue space only…

  • Appreciation Dinner, breakfast or luncheon
  • Cocktail party etc.
  • Welcome Party
  • Informational event
  • Signing Party or event
  • Bon voyage parties
  • Networking Event
  • Benefit fundraiser
Up to 50 guests $500.00
Up to 55-80 guests $575.00
Up to 85-100 guests $650.00
Up to 200 guests $725.00

Specialty/ Custom Services: require a consultation (pricing may vary)

  • Welcome gifts
  • Event rental selections and management
  • Assist with Stationery selection/design
  • Destination event planning

 

Corporate and Special Event Planning events:

  • Corporate events, parties, fundraisers
  • Homecoming events
  • Proms
  • Benefit and Fundraising Events
  • Family reunions
  • Festivals
  • Community Events

Just to name a few…

 

~Vivid Events KC would love the opportunity to create, visualize and design the perfect vibe, or experience for your upcoming event~

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